Schedules

Some transactions happen in a regular manner, like salaries, utility bills, rent, loan payment, etc.. These are fit for schedules.

How it works

Schedules work with a system of “occurrences”. When you create a schedule (in the Schedules view), you create a “master” transaction. From this master transaction, occurrences will be created at regular intervals (which you define in your master transaction) and will be shown in the Transactions and Account views.

Schedule occurrences can be directly edited from the Transactions and Account views. When you modify such an occurrence, moneyGuru asks you for the scope of your modification. You can either modify just one occurrence (if, for example, a loan payment was exceptionally higher once), or you can choose to give a global scope to your modification, that is, affecting all future occurrences (if, for example, your rent was raised).

When you modify a master schedule, these changes affect all occurrences, except for occurrences you manually edited.

Creating a schedule

To create a scheduled transaction, go the the Schedules view and click on the New Item button. A Schedule Info panel will pop up. This panel is similar to the Transaction Info panel, but has a few extra fields: Repeat Type, Repeat Every and Stop Date. The Repeat type field determines what kind of interval you want (daily, weekly, etc..). The Repeat Every field is to tell how many of that interval type you want between each occurrences. For example, if you want a bi-weekly schedule, you would set the Repeat Type to Weekly, and the Repeat Every to 2.

If you already have a “model transaction” from which you want a schedule to be created, there’s a shortcut for this in the menu called Make Schedule From Selected. This will create a new schedule and copy all info from the selected transaction to populate it.

When you create a scheduled transaction, all future occurrences of that schedule for the current date range will be displayed with a little clock next to them indicating that they are scheduled.

Editing a schedule

In addition to being able to edit your schedules through the Schedules view, you can also edit any occurrence of it in the Transactions or Account view! These occurrences can be edited like any other transaction, but there are a few tricks with the Shift key you can do to control the schedule.

  • Editing only one occurrence: If you change an occurrence like you would with a normal transaction, an exception will be created in the schedule. Only this occurrence will contain the edition you made.
  • Editing all future occurrences: Sometimes, you want a schedule to be changed from a certain date until the end. To do so, hold Shift when you end the edition of the transaction. When you do so, all future occurrences of the schedule will be changed.
  • Skip an occurrence: Planning an unpaid 3 weeks vacation? Just delete the future occurrences in your salary’s schedule just like you would do with a normal transaction.
  • Stop a schedule: Not all schedules run indefinitely. To stop a schedule at a certain date, just select the occurrence just after the last planned occurrence and delete it while holding Shift. All future occurrences will be removed.

As you can see, the concept is rather simple: You can edit scheduled transactions like any other transaction, but by holding Shift, the changes you make affect all future occurrences of the schedule.

When occurrences happen: Scheduling transactions is all nice, but they have to happen at some point. In moneyGuru, they “happen” when the transaction is reconciled. When you reconcile a scheduled occurrence, it becomes a normal transaction (it loses its clock and it can’t be used to change future occurrences of the schedule anymore). We call this “materializing” an occurrence.

Editing an occurrence and selecting the “Just this one” option in the scope dialog also materializes it.

If you want to quickly materialize an occurrence without having to make changes to it, press return twice (once to start editing and once to stop editing right away) while the occurrence is selected. This only work for occurrences in the past.